Recruiters often spend just seconds scanning each resume – you need to make those seconds count. This post dives into the resume formatting secrets that will make your resume visually appealing to human eyes and ATS-friendly.
The Double Challenge: Humans & ATS
Before we dive into the specifics, understand you're designing for two audiences:
Human Recruiters:
They want a resume that's easy to read, visually appealing, and reflects your professionalism.
Applicant Tracking Systems (ATS):
These systems scan resumes for keywords and formatting to determine if you're a good fit. A poorly formatted resume can be rejected
before
a human even sees it.
Formatting Fails to Avoid (and Why They Hurt)
Let's start with the common mistakes that can sabotage your chances:
Tables & Text Boxes:
ATS often struggle to parse information within tables and text boxes. They can distort the layout and prevent keywords from being recognized.
Images & Graphics:
While visually appealing, images and graphics can be problematic for ATS. They can also distract from the core information.
Unusual Fonts:
Stick to standard, easily readable fonts like Arial, Calibri, or Times New Roman. Fancy fonts can be difficult for ATS to read and may appear distorted.
Excessive Colors & Graphics:
Keep it clean and professional. Too much color and unnecessary graphics can be distracting.
Headers & Footers with Critical Information:
ATS may not always read information in headers and footers correctly.
ATS-Friendly Formatting Best Practices
Now, let's cover the winning strategies:
Simple, Clean Layout:
Use clear headings, bullet points, and plenty of white space.
Standard Font:
Stick to easily readable fonts (Arial, Calibri, Times New Roman).
Chronological or Functional Format:
Choose a format that best highlights your skills and experience.
File Format: PDF:
Save your resume as a PDF to preserve formatting across different devices and systems.
Keywords, Keywords, Keywords:
Integrate relevant keywords throughout your resume (more on that in our guide to resume keywords!).
Beyond the Basics: Making it Visually Appealing
While ATS-friendliness is crucial, don't neglect the human element. A well-formatted resume shows attention to detail and professionalism.
Consistent Formatting:
Use consistent font sizes, spacing, and bullet point styles.
Strategic Use of Bold and Italics:
Use bolding to highlight key skills and accomplishments.
Professional Design:
Consider using a professional resume template (but ensure it's ATS-friendly!).